INSPECTION INFORMATION

The Cheyenne Housing Authority (CHA) conducts five types of inspections:

1. Move In
2. Annual/Bi-Annual
3. Quality Control
4. Special
5. Emergency

Move In Inspections

A Housing Quality Standards (HQS) inspection is required to lease any property on the Housing Choice Voucher program. The Inspection Department will make arrangements with the applicant or transferring participant to schedule the inspection within 7 to 10 days after the completed and approved Request for Tenancy Approval (RFTA) is received.

The Inspection process takes approximately one half hour. The landlord and applicant/transferring participant must be present at the time of inspection. The Lease and Housing Assistance Payment (HAP) Contract are effective only after the unit passes the inspection, meets rent reasonable requirements, and signatures are obtained. If the unit does not pass the HQS inspection a re-inspection of the unit will be scheduled after the necessary repairs are made. The repairs must be completed within 30 days. The re¬≠inspection can delay the effective date of the Lease. Should the unit fail a second time: the unit will be considered unsuitable. The family must submit a new RFTA for a different unit, as long as the family’s voucher has not expired. A voucher extension request can be made prior to expiration. If the voucher expires, the applicant is dropped from the waiting list or the participant will be terminated from the Housing Choice Voucher program.

Annual/Bi-Annual Inspection

The U.S. Department of Housing and Urban Development (HUD) also requires a Bi- Annual Inspection to be performed to ensure the unit is properly maintained based on HUDS’s Housing Quality Standards (HQS).

Inspections are scheduled within 24 months of the last HQS inspection. If the unit does not meet HQS, the participant and/or landlord will have no more than 30 days to make the necessary repairs to the unit. Emergency items must be repaired within 24 hours. (See emergency inspection for details on these items). The Cheyenne Housing Authority will automatically schedule the next inspection. If the items fail for a second time for landlord issues, the HAP contract will be abated and the participants will need to move to a unit that will pass HQS. If the unit fails a second time for participant issues, the participant will be terminated from the Housing Choice Voucher program.

Quality Control Inspection

The Housing Supervisor is required by HUD to conduct inspections yearly on randomly selected units within 90 days of the last inspection. This inspection is done to ensure that the inspectors are doing their job properly in accordance with Housing Quality Standards.

Special Inspection

If the participant has demonstrated that they have not been able to get the landlord to take care of problems in their units, the Cheyenne Housing Authority will schedule a special inspection in order to help get Housing Quality Standards problems taken corrected.

If the inspection fails due to HQS item(s), the landlord and /or participant will need to repair all items within 30 days. If the next scheduled inspection fails on landlord issues, the HAP will be abated and the participant will be all owed to move to a unit that passes HQS. If the next scheduled inspection fails on participant issues, their housing assistance will be terminated.

Emergency Inspection

If the unit is unsafe for occupancy the Cheyenne Housing Authority considers it to be an emergency (ex: life, health and safety Items). Emergency inspections are normally arranged within one business day.
If the unit is determined to be a threat to the health and safety of the participant, the corrective action must take place within 24 hours. If the action is not completed in 24 hours, the HAP contract will be abated and the participant will be allowed to move to a unit that will pass Housing Quality Standards.

Emergency items consist of, but are not limited to:

  • Utilities being shut-off due to non-payment by the landlord
  • No water and/or portable water
  • NO hot water due to a faulty water heater
  • No heat
  • No properly working smoke detectors on each floor of the unit
  • Gas leak
  • Broken lock(s) on the first floor doors and windows
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